Outlook – Creating a Contact Group / Distribution List

If you send messages to the same people on a regular basis you may like to create a Contact Group. Once the group is created you can address messages using the group name and each member of the group will receive a copy. This eliminates the time consuming process of having to add individual email addresses for each member.

  1. In the Contacts window from the Home tab click the New Contact Group button.
  2. Type a name for your list in the Name box.
  3. On the Contact Grouptab from the Members group click Add Members.
  4. Select the person’s name from the list and then click the Members button to add them to the Members box.
  5. Continue adding all of the members’ names to the Members box and then click OK. Members of the Contact Group will be displayed.
  6. On the Contact Group tab click Save & Close. The Contact Group will be displayed as a “Group” in your Contacts view. To send a message to the Contact Group simply address an email using the Group name.

 

Adding more members to the Contact Group

To add more members to the Contact Group:

  1. From the Contacts view locate the Contact Group and then open the group.
  2. Click Add Members and then locate and select the name of the new member that will be included in the group.
  3. Click OK. The new members will be added to the Contact Group.
  4. Click Save & Close.

 

Removing members from the Contact Group

To remove members from the Contact Group:

  1. From the Contacts view locate the Contact Group and then open the group.
  2. Select the member in the list and then press DELETE. The member will be removed.
  3. Click Save & Close.

 

 

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http://excelatwork.co.nz/2013/11/02/outlook-creating-a-contact-group-distribution-list