Office – Inserting a screen-shot

PROBLEM: wasting time explaining (to someone) what you see on your screen.
SOLUTION: take a screen-shot of it and email it to them.

Word, Excel, PowerPoint & Outlook 2010, 2013 & 2016 – Inserting a screen shot

To quickly insert a screenshot of an active window:

  1. Click the Insert tab.
  2. Click Screenshot. A gallery will display a screenshot of each of the windows you currently have open.
  3. Click the screenshot you require.  The image will be inserted into your document.

Note: if you require a selected area of an active window, minimise all other windows and then for step 3 select Screen Clipping.  The active application will minimise and the screen will become opaque.  Click and drag over the area you want to capture.

I cover this feature in my ‘Mastering Microsoft Word‘ course, along with inserting and working with images and diagrams.

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