Outlook – Quickly add time into your Calendar to complete Tasks

PROBLEM: Is your Task List growing?  Not finding the time to get tasks finished?

SOLUTION: Use the Task pane on the Calendar view to quickly allocate time to complete tasks.

Outlook 2010, 2013 & 2016 – Adding Tasks to your Calendar

It’s all very well having a To-Do list but if you don’t make time to complete each task the list will just grow and grow.

In Outlook you can easily click and drag your tasks on to your Calendar to ensure you block out time to complete the task.  To do this:

  1. Click the Calendar button to go to your Calendar view.
  2. Outlook 2010: From the View tab in the Layout group make sure the To-Do Bar option is set to Normal
    Outlook 2013:
    From the View tab in the Layout group make sure the Daily Task List option is set to Normal.  This will ensure you can see your Task pane at the bottom of the Calendar.
  3. Now click and drag a task from the Task pane on to the Calendar.  Drop the task at the time you want to commence working on it.  Make the necessary changes to the duration.  Now you have set aside time to complete the Task.
  4. Once you have completed the Task click the Flag to the right of the Task name in the Task pane. Now isn’t that a great feeling!

Note: The task will remain on your To-Do list until you manually remove it.  You can also click and drag tasks from the Daily Task list at the foot of the Calendar.


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