If you were familiar with Pivot tables in Excel versions prior to Excel 2007 you will be very used to working with the blue lines of the Pivot Table and the ability to drag and drop data right on to the Pivot Table.
In Excel 2007, 2010, 2013 and 2016 Pivot Tables are now quite different. The blue lines are gone, along with the wonderful drag-and-drop feature. Read more
I have been asked twice in one week how to write Excel formulas to calculate GST at the rate of 15%.
You can find information on how to calculate the rate on the NZ Inland Revenue website. I’ve taken this a step further and put together a tutorial on how to put these calculations into Excel formulas. Read more
Searching in Outlook has improved greatly over the years as newer versions of the ubiquitous email software have been released. But there’s more to searching than just typing something in the Search Box at the top of your messages list. Use these tips to dive deeper into your Inbox and email folders to quickly find those hard to locate messages. Read more
Years ago the Training and Development manager of a large organisation invited me to spend some time in their Accounts department in order to observe how the Accounts team dealt with their day-to-day tasks. My job was to report on any process that could be improved using Microsoft® Excel.
I’ll always remember asking one of the team (a “just-out-of-school” new recruit) what he was working on after I’d observed him sitting with a red biro and a ruler, diligently drawing red lines on 2 separate sheets of paper. It turned out he was trying to reconcile a customer’s account. Read more
When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.
Why do I do this? Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file. Not true! Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Read more
PROBLEM: wasting time creating tables. Especially when trying to create complex tables where columns don’t align and content needs to be reorganized.
SOLUTION: Save yourself HUGE amounts of time…learn the shortcuts! Read more
PROBLEM: Generating random numbers.
SOLUTION: Let Excel do it for you!
PROBLEM: Spending too much time formatting tables/lists of data in Excel.
SOLUTION: Make data lists look fantastic in just a few clicks using the Tables feature.
PROBLEM: boring on-screen PowerPoint presentations!!
SOLUTION: make a PowerPoint presentation interactive. Excellent for trade show presos and presentations that your audience will view at their desk.
PROBLEM: Wasting time removing unwanted spaces in Excel data.
SOLUTION: Get to know the Trim function and save yourself time (and headaches).