By Susan Carlow
Microsoft Outlook’s auto reply (AKA out of office assistant) is a convenient and easy to use tool that automatically notifies folk who email you when you’re out of the office and may not be able to read or reply to their message for a period of time. It’s particularly useful when you take leave or go on holiday. Read more
If you have Office 365, you’re able to access your emails, calendar and documents from any device as long as you have an internet connection. So, if you travel far or stay close to home over holidays, you can use a laptop, desktop, tablet or phone to access your work files and information. Read more
Ahh…glorious OneNote. The more I use it the more I love it.
For some reason OneNote still seems to be a well-kept secret, but it shouldn’t be, as it’s a brilliant tool for research, planning and collaborating with colleagues and partners.
In this post I’m going to share how OneNote’s awesome digital note-taking features with Outlook integration promote super-efficiency around managing meetings. Read more
There may be times when you have created a single worksheet, or an entire workbook containing data, where you do not want other users to be able to change.
By protecting a selection of cells, the entire worksheet or workbook you can feel confident you have minimised the risk of this happening. Read more
When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.
Why do I do this? Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file. Not true! Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Read more
I once paid a lawyer to draft a legal agreement for my business. The document was fabulous and given to me as a Microsoft® Word file so that I could easily add additional information each time I used the document. When I received the file I noticed that the document’s metadata (hidden properties) held the name of another law firm, not the law firm that this document had been sent from. Not a good look at all.
How did this happen? Simple. My document was a copy of a document from another law firm. When the copy was made, possibly using File, Save As, the document’s metadata was carried over into my file. The lawyer may not have been aware that Word files store metadata, information that can reveal details of the author and organisation from which it originated. Even though my lawyer had indeed drafted the document, the original template of the file had been created at another law firm. So even though it was his work, it looked as though it had originated elsewhere. Read more
Ever wondered what the most used command is in Excel?
I have. In fact a few years back I searched for the answer on Google. I had thought that the answer would surely be ‘Undo’, especially when I think about how often I use the fabulous Ctrl + Z key combination. Amazingly I found a page (which sadly I’m unable to find now) that claimed that Undo wasn’t the most used…it was Paste, Ctrl + V. Read more
I love working with two screens! Having the ability to have more than one window fully visible is just such a pleasure.
Many users of Office 2010 ask me how they can open two Excel or Word files at the same time and view them in separate windows, one on each screen. Read more
There are times when you want to return a match for a VLOOKUP based on two values, not one. For example, we may have customers who have multiple branches. Each branch is recorded under the same customer number. So how do we look up info for a specific branch if all of the branches are using the same customer number?
Without a doubt ‘Paste Link’ is one of the best time-saving features in Excel. Linking information from one cell to another saves you from having to update data in several places.
Another fabulous time-saving feature is ‘Paste Special Transpose’. This allows you to copy a horizontal range and paste it vertically, or vice versa. An absolute gem.
But have you ever tried to use the two together? It isn’t easy at all. In this post I want to share a wee work-around that will allow you to use the Paste Link and Paste Special Transpose features together. Read more