Tag: Administration

Do your documents reflect well on your organisation?

Most of us have used a template in the past to create a presentation or start a document, and many of us are guilty of reusing the last great version of a document as a starting point instead of locating and using a template.  This pragmatic approach helps to avoid wheel reinvention and utilises the efforts of the clever person who created the file in the first place – however, the problem with reusing a last good version versus using a template is that your new file takes on any issues that existed in the original doc, and you could very likely be using out of date branding, terminology and styles.

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Notifying others that you are out of the office

By Susan Carlow

Microsoft Outlook’s auto reply (AKA out of office assistant) is a convenient and easy to use tool that automatically notifies folk who email you when you’re out of the office and may not be able to read or reply to their message for a period of time. It’s particularly useful when you take leave or go on holiday. Read more

8 great tips for those that need to access work while out of the office

If you have Office 365, you’re able to access your emails, calendar and documents from any device as long as you have an internet connection. So, if you travel far or stay close to home over holidays, you can use a laptop, desktop, tablet or phone to access your work files and information. Read more

Managing Meetings using OneNote

Ahh…glorious OneNote. The more I use it the more I love it.

For some reason OneNote still seems to be a well-kept secret, but it shouldn’t be, as it’s a brilliant tool for research, planning and collaborating with colleagues and partners.

In this post I’m going to share how OneNote’s awesome digital note-taking features with Outlook integration promote super-efficiency around managing meetings.   Read more

Don’t be fooled – protecting isn’t bullet-proof

When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.

Why do I do this?  Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file.  Not true!  Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Read more