March 26

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Word – Applying multiple formats to text using Quick Styles

By Sharyn Baines

March 26, 2014

Formatting, Styles

PROBLEM: Wasting time when applying multiple formats to text and
paragraphs.

SOLUTION: Save formatting time using Quick Styles in Word.

 

Word 2010, 2013 & 2016 – Creating a new Quick Style

Applying formats to text can be a repetitive task.  For example, you may have a document that has multiple headings throughout.  Each heading may be bold, 24pt with a 1cm indent.  Therefore each time you enter new heading text you need to apply each format.  Very time consuming!

When I first started teaching word-processing (back in the 90s!) we would save time by recording multiple formats into a macro.  There is no need to do this now as Word offers the same functionality using the Styles features.

Creating your own Styles is easy.  Using the Quick Style option you can simply select your already formatted text and then record the formats as a Style.

To do this:

  1. First type the text and then format it with the font and paragraph settings you require in your Style.
  2. Select the text.  Be sure to include the paragraph mark ParaMark in your selection.  If you can’t see it, from the Home tab click Show/Hide.  Failure to include may mean the Style doesn’t pick any paragraph formats you have applied to the paragraph.
  3. On the Home tab, from the Styles group click the More button (as shown below).
  4. Select Save Selection as New Quick Style.
  5. Give the Style a name and then click OK.  The Style will now be added to the Style Gallery and Style window.

 

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Sharyn Baines

About the author

Sharyn is an expert trainer. She became the first certified Microsoft® MOUS Authorised Instructor in New Zealand. She is endorsed by Microsoft® as a qualified Microsoft® Office Specialist and has more than 20 years of experience in the training industry, developing and delivering technology training workshops. Her approach to taking the “techie-speak” out of technology training has placed her as a preferred supplier to many of New Zealand’s leading organisations.

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