March 26

0 comments

Outlook – add voting buttons to a message

By Sharyn Baines

March 26, 2014

Email

PROBLEM: wasting huge amounts of time collating masses of Yes/No, Accept/Reject type replies to a broadcast email.

SOLUTION: learn how to add voting buttons to a message and let Outlook do the counting for you.

 

Outlook – Adding Voting buttons to your message

Imagine you were organising the company Christmas function and you would like to know who will be attending.  You could email all staff using a message with voting buttons.  The staff member can then select “Yes” or “No” and their response will be sent straight back to you.

Creating and sending a voting message
  1. Create a new message.
  2. Click the Options tab and then click Use Voting Buttons.
  3. Select Yes;No from the list.
  4. Address and type the message and then click Send.  Responses will arrive in your Inbox.

Note: You can customise the voting buttons.  To do this follow steps 1 and 2 above.  In step 3 select Custom.  In the Use voting buttons box type the voting options you require separated by a semicolon, e.g. Pink;Purple;Blue;Red.

Reviewing the votes

To review how people have responded just go to your Sent items folder and open the voting message that you sent to everyone.  On the Message tab click the Tracking button.  The responses from each recipient will be displayed.

Warning: Deleting the voting email from your Sent Items folder disables tracking.  Be sure to leave it in the folder until tracking is no longer required.

Sharyn Baines

About the author

Sharyn is an expert trainer. She became the first certified Microsoft® MOUS Authorised Instructor in New Zealand. She is endorsed by Microsoft® as a qualified Microsoft® Office Specialist and has more than 20 years of experience in the training industry, developing and delivering technology training workshops. Her approach to taking the “techie-speak” out of technology training has placed her as a preferred supplier to many of New Zealand’s leading organisations.

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}
__CONFIG_colors_palette__{"active_palette":0,"config":{"colors":{"0328f":{"name":"Main Accent","parent":-1},"7f7c0":{"name":"Accent Darker","parent":"0328f","lock":{"saturation":1,"lightness":1}}},"gradients":[]},"palettes":[{"name":"Default","value":{"colors":{"0328f":{"val":"var(--tcb-skin-color-0)"},"7f7c0":{"val":"rgb(4, 20, 37)","hsl_parent_dependency":{"h":210,"l":0.08,"s":0.81}}},"gradients":[]},"original":{"colors":{"0328f":{"val":"rgb(19, 114, 211)","hsl":{"h":210,"s":0.83,"l":0.45,"a":1}},"7f7c0":{"val":"rgb(4, 21, 39)","hsl_parent_dependency":{"h":210,"s":0.81,"l":0.08,"a":1}}},"gradients":[]}}]}__CONFIG_colors_palette__
Previous Article
__CONFIG_colors_palette__{"active_palette":0,"config":{"colors":{"0328f":{"name":"Main Accent","parent":-1},"7f7c0":{"name":"Accent Darker","parent":"0328f","lock":{"saturation":1,"lightness":1}}},"gradients":[]},"palettes":[{"name":"Default","value":{"colors":{"0328f":{"val":"var(--tcb-skin-color-0)"},"7f7c0":{"val":"rgb(4, 20, 37)","hsl_parent_dependency":{"h":210,"l":0.08,"s":0.81}}},"gradients":[]},"original":{"colors":{"0328f":{"val":"rgb(19, 114, 211)","hsl":{"h":210,"s":0.83,"l":0.45,"a":1}},"7f7c0":{"val":"rgb(4, 21, 39)","hsl_parent_dependency":{"h":210,"s":0.81,"l":0.08,"a":1}}},"gradients":[]}}]}__CONFIG_colors_palette__
Next Article

JOIN FREE! 'Excel at Work Insiders Group' for free tutorials, mini-courses, videos and blogs!

>