PROBLEM: wasting huge amounts of time collating masses of Yes/No, Accept/Reject type replies to a broadcast email.
SOLUTION: learn how to add voting buttons to a message and let Outlook do the counting for you.
Outlook – Adding Voting buttons to your message
Imagine you were organising the company Christmas function and you would like to know who will be attending. You could email all staff using a message with voting buttons. The staff member can then select “Yes” or “No” and their response will be sent straight back to you.
Creating and sending a voting message
- Create a new message.
- Click the Options tab and then click Use Voting Buttons.
- Select Yes;No from the list.
- Address and type the message and then click Send. Responses will arrive in your Inbox.
Note: You can customise the voting buttons. To do this follow steps 1 and 2 above. In step 3 select Custom. In the Use voting buttons box type the voting options you require separated by a semicolon, e.g. Pink;Purple;Blue;Red.
Reviewing the votes
To review how people have responded just go to your Sent items folder and open the voting message that you sent to everyone. On the Message tab click the Tracking button. The responses from each recipient will be displayed.
Warning: Deleting the voting email from your Sent Items folder disables tracking. Be sure to leave it in the folder until tracking is no longer required.