September 4


Excel – change text to uppercase, lowercase or first capital

By Sharyn Baines

September 4, 2014


PROBLEM: having to retype text when your data is in UPPERCASE, lowercase or a Mix oF bOTH.

SOLUTION: quickly change the text back to the proper case without having to retype it.

Excel – change the case of your text using CASE functions

Use the UPPER, LOWER and PROPER functions to change data to upper, lower and proper case.

The functions to use are:

=UPPER(cell reference) to change the cell contents to UPPER case.

=LOWER(cell reference) to change the cell contents to lower case.

=PROPER(cell reference) to change the cell contents to Proper case.

The examples below show how to change the data to each type of case.

Excel change the case of text

The formulas displayed in column C are the formulas used to display the text in column B.

If you want to replace the formulas with the results, copy the cells containing the results and then right-click over the copied cells and select Paste Values (not the normal Paste option) to paste the data as values only.

The Case functions are included in our Excel Data Cleaning and Reporting course along with other fabulous functions like VLOOKUP and HLOOKUP.

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Sharyn Baines

About the author

Sharyn is an expert trainer. She became the first certified Microsoft® MOUS Authorised Instructor in New Zealand. She is endorsed by Microsoft® as a qualified Microsoft® Office Specialist and has more than 20 years of experience in the training industry, developing and delivering technology training workshops. Her approach to taking the “techie-speak” out of technology training has placed her as a preferred supplier to many of New Zealand’s leading organisations.

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