September 4


Excel – change text to uppercase, lowercase or first capital

By Sharyn Baines

September 4, 2014


PROBLEM: having to retype text when your data is in UPPERCASE, lowercase or a Mix oF bOTH.

SOLUTION: quickly change the text back to the proper case without having to retype it.

Excel – change the case of your text using CASE functions

Use the UPPER, LOWER and PROPER functions to change data to upper, lower and proper case.

The functions to use are:

=UPPER(cell reference) to change the cell contents to UPPER case.

=LOWER(cell reference) to change the cell contents to lower case.

=PROPER(cell reference) to change the cell contents to Proper case.

The examples below show how to change the data to each type of case.

Excel change the case of text

The formulas displayed in column C are the formulas used to display the text in column B.

If you want to replace the formulas with the results, copy the cells containing the results and then right-click over the copied cells and select Paste Values (not the normal Paste option) to paste the data as values only.

The Case functions are included in our Excel Data Cleaning and Reporting course along with other fabulous functions like VLOOKUP and HLOOKUP.

If you enjoyed this you may also enjoy...

Excel Tables

Managing, analysing and referencing lists of data becomes easier when you know how to use Excel Tables. There are so many advantages to using Tables which I will cover within this post. Once you see how helpful they are I’m pretty sure you will be using Tables a lot. When you insert a Table over a list

Read More

Excel – Using VLOOKUP to compare two lists

If you want to save yourself a huge amount of time when reconciling data, learn how to use VLOOKUP to compare two lists or columns of data. Years ago the Training and Development manager of a large organisation invited me to spend some time in their Accounts department in order to observe how the Accounts team

Read More

Excel – How can I do a VLOOKUP based on more than one value?

There are times when you want to return a match for a VLOOKUP based on more than one value.  For example, we may have customers who have multiple branches.  Each branch is recorded under the same customer number.  So how do we look up info for a specific branch if all of the branches are

Read More

Excel – Group dates by month in a Pivot Table

To group dates by month in a Pivot Table is easy when you know how. Unfortunately, displaying date values in a Pivot Table can produce unexpected results. For example, in the Pivot Table below I have added a Date field to the Column area of my Pivot Table.  Every date in the underlying data table is

Read More

Finding and removing duplicate data in Excel

Finding and removing duplicate data in Excel can be a quick process. However, for many people who haven’t learnt how to do this the quick way in Excel, it can be an absolute chore. One of the many things I love about my job is that I get to work with so many different people from

Read More

Sharyn Baines

About the author

Sharyn is an expert trainer. She became the first certified Microsoft® MOUS Authorised Instructor in New Zealand. She is endorsed by Microsoft® as a qualified Microsoft® Office Specialist and has more than 20 years of experience in the training industry, developing and delivering technology training workshops. Her approach to taking the “techie-speak” out of technology training has placed her as a preferred supplier to many of New Zealand’s leading organisations.

{"email":"Email address invalid","url":"Website address invalid","required":"Required field missing"}

JOIN FREE! 'Excel at Work Insiders Group' for free tutorials, mini-courses, videos and blogs!