Learn how to preview your work before printing and how to print all or part of an Excel worksheet.
Previewing your work before printing
The Print tab consolidates all print options in one place.
Join the 'Excel at Work Insiders' group today!
100% free. Join now and unlock offers exclusive to this group!
Receive tips and guidance to help you SAVE TIME, WORK SMARTER and IMPROVE YOUR UNDERSTANDING of Microsoft® Office.
From here you can preview your work before you print and then select how you want the file printed.
To preview your work before printing click the File tab, and then select the Print tab.
On the right of the Print tab you will find a preview of your work. Preview does not operate on blank worksheets; therefore the worksheet must contain some data to be previewed.
Note: to view your worksheet using Print Preview a printer driver must be installed on your computer.
Preview displays a representation of the active worksheet. To magnify the preview click the Zoom button.
To view the margins on the Preview screen, click the Show Margins button. Click and drag the margin and column indicators to adjust their settings.
To preview additional pages click the page navigator.
To create custom settings click Page Setup.
To print a single worksheet, entire workbook or selected area.
1. From the File tab, select the Print tab.
2. In the Settings options select the required option.
|Print Active Sheets||In the Pages area type or select the page numbers in the From and To boxes or leave these empty to print all pages in the active worksheet.|
|Print Entire workbook||This will print every worksheet that contains data in the workbook. Unused worksheets will not be printed.|
|Print Selection||Excel will print only selected cells. If you should choose two non-adjacent ranges of cells to print, they will print on separate pages.|
Setting a Print Area
Use Print Area to define a selected area of the worksheet as the printable area. This means only this area will print each time you print the worksheet.
1. Select the range of cells for the print area and then on the Page Layout tab click Print Area.
2. Select Set Print Area.
3. A dashed line will highlight the ‘Print Area range’. When you print only the print area will print.
Removing the print area restriction
On the Page Layout tab click Print Area and then select Clear Print Area. With the print area removed, you will be able to print more than just the set print area.
Time saving tip: add the Print Preview and Print button to your ‘Quick Access toolbar’ to have ‘one-click’ access to the ‘Print Preview and Print’ screen. Additionally, when you add the Quick Print button you can send your worksheet straight to the printer without having to go to the Print Preview and Print screen.
Sharyn is an expert trainer. She became the first certified Microsoft® MOUS Authorised Instructor in New Zealand.
She is endorsed by Microsoft® as a qualified Microsoft® Office Specialist and has more than 20 years of experience in the training industry, developing and delivering technology training workshops. Her approach to taking the “techie-speak” out of technology training has placed her as a preferred supplier to many of New Zealand’s leading organisations.
If you enjoyed this you may also enjoy...
Learn the BEST Excel keyboard shortcuts. Perfect for Beginners and for those who want to save time and work smarter. It doesn’t matter if I’m delivering a Stage 1 or a Stage 3 Excel training course – when I’m demonstrating to the class I whip around the screen, format, select and modify and update using shortcut
If you share Excel files outside of your organisation you’ll enjoy this post where I share with you how to remove Excel formulas and keep the results so that you can confidently send a file knowing you aren’t disclosing confidential information inside of your formulas.
Learn how to move, copy and paste information in Excel. Once you have mastered Cut, Copy and Paste you will find yourself shifting data around easily and reusing copied data, saving you the need to recreate the same information again. All Windows applications have access to the Windows Clipboard. This is a special area used for
Formatting lets you change the appearance of data to control exactly how Excel will display the data on a worksheet. An example of formatting is to add dollar signs, percentage signs and decimal places to Excel data. Join the ‘Excel at Work Insiders’ group today!100% free. Join now and unlock offers exclusive to this group!Receive tips and guidance
Learn how to insert page breaks and scale an Excel worksheet for printing. Once you have your worksheet created and formatted you may want to print it. Printing can be extremely challenging if you don’t know how to control where page breaks occur and how to fit your worksheet to print on a page so that