Searching in Outlook has improved greatly over the years as newer versions of the ubiquitous email software have been released. But there’s more to searching than just typing something in the Search Box at the top of your messages list. Use these tips to dive deeper into your Inbox and email folders to quickly find those hard to locate messages. Read more
Category: Outlook
The posts in this category aim to teach you the features in mail, calendar, contacts and tasks that promote a more efficient way to deal with your day to day activities within Microsoft Outlook.
Notifying others that you are out of the office
Microsoft Outlook’s auto reply (AKA out of office assistant) is a convenient and easy to use tool that automatically notifies folk who email you when you’re out of the office and may not be able to read or reply to their message for a period of time. It’s particularly useful when you take leave or go on holiday. Read more
8 great tips for those that need to access work while out of the office
If you have Office 365 working remotely is easy. You’re able to access your emails, calendar and documents from any device as long as you have an internet connection. So, if you travel far or stay close to home over holidays, you can use a laptop, desktop, tablet or phone to access your work files and information. Read more
Outlook – Start Outlook in the Calendar view
PROBLEM: wasting time answering emails when you should be working on something else.
SOLUTION: have your Calendar view displayed first when you open Outlook. That way you will start the day focusing on what needs to be achieved and won’t be tempted to waste time on emails. Read more
Outlook – add voting buttons to a message
PROBLEM: wasting huge amounts of time collating masses of Yes/No, Accept/Reject type replies to a broadcast email.
SOLUTION: learn how to add voting buttons to a message and let Outlook do the counting for you.
Read more
Outlook – turn off the mail desktop alert
PROBLEM: when an Outlook email alert notifies us of new mail we often read the message and reply to it later. The problem is we’re reading (and thinking about) those messages twice.
SOLUTION: save time by dealing with the email once! To avoid temptation turn the email alert off!
Outlook – Quick ways to save a contact’s details into the Contacts folder
PROBLEM: Wasting time filling out a new Outlook Contact form for
someone who has just sent you an email message.
SOLUTION: Save the sender’s name and email address in just 3 clicks. Read more
Outlook – grouping replies and replies to replies (conversations) together
PROBLEM: Wasting time searching your Inbox for related messages.
SOLUTION: Arrange your Inbox to display messages by conversation.
Outlook – Open a window for your Calendar
PROBLEM: wasting time flicking between your Mail and Calendar screens?
SOLUTION: place your Mail and Calendar screens into different windows. You can then resize and place them on your screen or on separate screens so that both can be seen at the same time.
Create and send an Outlook message using keyboard shortcuts
PROBLEM: Wanting to improve the speed in which you create and send emails
SOLUTION: Use shortcuts!