There’s a ton of things I really like about SharePoint, as well as a couple of things I don’t like so much – but I want to share with you the things I’ve noticed that I use over and over, so here are the 4 coolest features in SharePoint Online that I would go so far as to say I really love. Insert googly love heart eyes emoji here.
This tip is useful for users of Internet Explorer or Edge. When you’re working in SharePoint (particularly as the Administrator or Developer) you often need to move between several sites and lists, which can be frustrating having to back your way out of a page to only a few minutes later realising that you need to open that same thing again.
I often get asked this question, although it’s usually framed more like this: “when should I set up a site instead of a subsite?” or “Isn’t everything a site, anyway?” or “why should I care whether my site is a subsite or not?” The first thing to note is there is only one top level (root) site in SharePoint – that’s the Home site.
The old adage ‘content is king’ originated from an essay written by Bill Gates in 1996 and is specific to the content found on websites and company intranet pages.
Users rely on visual clues to confirm that they’re in the right place and viewing content that’s relevant to them.
If your intranet (or public website) has out of date logos, old photos or documents that reference a date from 4 years ago, users spot the old stuff and immediately assume that everything else on the site is also old, useless and out of date.
I do a lot of demos of SharePoint and I often notice that it takes a wee while for people to understand the benefit of a team calendar.
Once they understand that calendars in SharePoint are for groups and teams, rather than the individual calendar you use in Outlook or your mail client, there’s an ‘aha moment’ as they grasp just how much business information can be shared and communicated using a team calendar.
If I’m already using OneDrive, why use SharePoint?
The simplest answer to this is that you’ve probably already paid for it, and why pay for something that you don’t use?
Most of the Office 365 business subscriptions include SharePoint, but I often see clients struggling to manage their organisation files in OneDrive for Business as they don’t realise the potential of SharePoint.
Whenever we head into the end of year party time, it’s pertinent to think of how you can use SharePoint for your social activities.
Storing and displaying your Christmas party pics is a given, but what else can you do that utilises SharePoint’s collaborative features to bring the team together and celebrate the year’s successes?
In this post I want to cover working with the SharePoint 5000 item threshold in a document library or list.
A few of my clients have come across this; they suddenly encounter problems syncing their document library, or a list stops displaying the views properly.
In these* cases the issue is due to a lack of understanding of Microsoft’s 5000 item limit. Unfortunately, Microsoft’s warning about the threshold reaching its limit is often missed by users and administrators alike. And with the amount of information, data and files we all work with today, many companies very quickly get to 5000+ items in a list or library. Read more
There’s a little known feature in SharePoint that provides a place for all staff to share ideas, information and knowledge, it’s called Discussion Boards.
I suspect it’s under-utilised thanks to Microsoft’s unique name for it – so we’ll call it what it is, a Forum.
Another reason why forums may be avoided is due to some managers fear of feedback and letting staff freely share their thoughts on a somewhat public forum. Here’s my take on why forums are helpful to your business and tips for using them.