Category: Word

The posts within the Microsoft Word category are perfect for you if you’d like to confidently work with elements found in large, complex documents and confidently prepare and share documents with other people.

21/03/2016

PowerPoint – add additional text, formatting and your logo to audience handouts

If you would like your audience handouts to have a professional look and conform to your organisation’s brand, consider importing your presentation into Word where you can then including additional text like a cover page, your contact details, and your company logo.

Audience hand-outs can easily be printed directly from PowerPoint simply by navigating to the File tab and then to Print. From the Settings options you can change from printing “Full Page Slides” to Handouts. From the Handouts gallery you can choose the layout required.
Read more

07/12/2015

Word – merging a list of names and addresses to labels

Merging a list of names and addresses to labels from your customer database can save you (and your hand) a lot of pain.

Sending Christmas cards to your valued customers is a lovely gesture, but hand-writing the envelopes is a killer. Creating a mail merge to labels from your customer database can save you (and your hand) a lot of pain. Read more

30/09/2015

Don’t be fooled – protecting isn’t bullet-proof

When I’m asked to teach a class on how to restrict editing within a document, the first 5 minutes of my instruction is usually spent explaining that protecting isn’t bullet-proof.

Why do I do this? Because I have met so many people who assume that restricting the editing of a document by adding a password is in fact securing it so that only the holder or holders of the password can access the file. Not true! Via the Internet you can easily access a multitude of work-arounds that coach you through how to easily access the content of a restricted file. Read more

13/04/2015

Word – How to change measurements from inches to centimetres

If you are familiar with working in centimetres, not inches, it can be a tad frustrating if Word is displaying measurement settings in inches.

For example, if I wanted to set my Hanging Indents to 1.25cm I know for a fact I would be lost if my measurement settings were only being displayed in inches. I don’t have a clue as to what 1.25cm would be in inches. Read more

11/02/2015

Excel – Retaining a leading 0 (zero) when entering Post Codes – great for mail merging

PROBLEM: retaining a leading 0 (zero) when entering Post Codes. When you enter a post code that has a leading 0 (zero), e.g. 0642, you see only the last 4 digits, not the leading zero. This is especially frustrating when using an Excel file in a Mail Merge!

SOLUTION: learn how make the 0 stay!

26/03/2014

Word – 9 time-saving shortcuts for working in Tables

PROBLEM: wasting time creating tables. Especially when trying to create complex tables where columns don’t align and content needs to be reorganized.

SOLUTION: Save yourself HUGE amounts of time…learn the shortcuts! Read more

26/03/2014

Word – Applying multiple formats to text using Quick Styles

PROBLEM: Wasting time when applying multiple formats to text and
paragraphs.

SOLUTION: Save formatting time using Quick Styles in Word.

26/03/2014

Microsoft Office – removing an misspelled word from the dictionary

PROBLEM: accidentally adding “mispelled” words in to the dictionary. Unfortunately once you do this a spell check no longer sees the word as a spelling error (ahhhhhh!). The red squiggly line vanishes and the spelling error is over-looked when you run a spell check.

SOLUTION: remove a misspelled word from the dictionary (phew!).

26/03/2014

Microsoft Word – insert symbols using shortcut keys

If you are finding yourself repeatedly making your way to the Insert tab to insert a symbol into a Word document you might like to teach yourself the shortcut keys to insert symbols.

You’ll save yourself oodles of time.

Microsoft Word has pre-defined shortcuts keys already mapped to the most popular symbols. However you can easily set your own shortcut keys to any symbol you require.

26/03/2014

Microsoft Word – adding a watermark to a document

Adding a watermark to a document assists greatly in making it very obvious to the reader that the document has a special condition or status.

For example, adding a “Draft” watermark to a legal Agreement or Deed document makes it obvious to the reader that this isn’t the final copy of the document .