Searching in Outlook has improved greatly over the years as newer versions of the ubiquitous email software have been released. But there’s more to searching than just typing something in the Search Box at the top of your messages list. Use these tips to dive deeper into your Inbox and email folders to quickly find those hard to locate messages. Read more
PROBLEM: wasting huge amounts of time collating masses of Yes/No, Accept/Reject type replies to a broadcast email.
SOLUTION: learn how to add voting buttons to a message and let Outlook do the counting for you.
PROBLEM: when an Outlook email alert notifies us of new mail we often read the message and reply to it later. The problem is we’re reading (and thinking about) those messages twice.
SOLUTION: save time by dealing with the email once! To avoid temptation turn the email alert off!
PROBLEM: Wasting time searching your Inbox for related messages.
SOLUTION: Arrange your Inbox to display messages by conversation.
PROBLEM: Wanting to improve the speed in which you create and send emails
SOLUTION: Use shortcuts!
To save repeatedly entering your name and contact details at the foot of a Microsoft Outlook message, create an email signature.
Once you have created a signature it can be inserted into new messages automatically or you can choose to insert it manually. Read more
Previous versions of Outlook offered the ability to organise your messages by colour. You could quickly turn on Rules that would distinguish messages from an individual Sender or on a certain Subject and then change the colour and format of the message as it arrived into your Inbox. Therefore making it very quick and easy to identify key messages. Read more
My last two Blogs introduced Quick Parts, what they are and how to create and modify them.
In this Blog I want to show you how you can use Quick Parts to quickly drop standard blocks of text into an Outlook message.