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Sum only visible rows when Filtering data in Excel

Sharyn Baines

A common question I get asked when I’m teaching people how to filter data is “how do I sum only the visible rows when filtering data in Excel”?

It’s very common for people to try creating a SUM total at the bottom of a list and then filter the data hoping that the total will change to reflect the SUM of the data displayed. However, the total doesn’t update. It still shows the SUM of the entire list.

You can definitely use the AutoSum button to instantly create a total that will update as you filter your data. Here’s how you do it.

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Sharyn Baines

Filter data in Excel

Sharyn Baines

Learning how to filter data in Excel enables you to find and work with just a subset of a larger list or database.

Filtering displays only the rows that contain a certain value or that meet a set criteria, while hiding other rows that don’t. Once you have filtered your data you can then work with just the visible set of data.

For example you might like to filter a list to find all sales made to one customer and then print only that data. Filter will allow you to do this in just a few clicks. Continue Reading