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Sum only visible rows when Filtering data in Excel

A common question I get asked when I’m teaching people how to filter data is “how do I sum only the visible rows when filtering data in Excel”?

It’s very common for people to try creating a SUM total at the bottom of a list and then filter the data hoping that the total will change to reflect the SUM of the data displayed. However, the total doesn’t update. It still shows the SUM of the entire list.

You can definitely use the AutoSum button to instantly create a total that will update as you filter your data. Here’s how you do it.

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5 Reasons why your Excel filter may not be working

Are you are having a few hassles when filtering?

Is the filter not working properly or as you would like it to?

Here are some reasons why your Excel filter may not be working.

Excel has an expectation that you have prepared your data to meet some basic layout standards before you use filter. Get these right and you will minimize filtering hassles.

Check you are following these Filtering rules...

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Filter data in Excel

Learning how to filter data in Excel enables you to find and work with just a subset of a larger list or database.

Filtering displays only the rows that contain a certain value or that meet a set criteria, while hiding other rows that don’t. Once you have filtered your data you can then work with just the visible set of data.

For example you might like to filter a list to find all sales made to one customer and then print only that data. Filter will allow you to do this in just a few clicks. Continue Reading