The quickest way to total a range of cells in Excel is to use the SUM function.
The Sum function is one of the most commonly used functions in Excel. The function requires the first and last cells within a list, it then includes them and every cell between them into the total. For example =SUM(C4:C10) replaces the need to enter =C4+C5+C6+C7+C8+C9+C10.
Maybe you could just create a formula to add each of the cells when there only 7 of them…but imagine if there were 7000! Yikes! That’s when the SUM function becomes an amazing tool to have in your toolbox.
A common question I get asked when I’m teaching people how to filter data is “how do I sum only the visible rows when filtering data in Excel”?
It’s very common for people to try creating a SUM total at the bottom of a list and then filter the data hoping that the total will change to reflect the SUM of the data displayed. However, the total doesn’t update. It still shows the SUM of the entire list.
You can definitely use the AutoSum button to instantly create a total that will update as you filter your data. Here’s how you do it.
I think most of us will agree that error values can be helpful, and sometimes extremely unhelpful. For example, the #N/A error (Value Not Available error) is very helpful when cross-referencing two lists using the VLOOKUP function. If Excel can’t find a lookup value the #N/A error makes it very obvious.
However if you are wanting to total a range that includes #N/A errors all of a sudden they aren’t so special any more. Read more
PROBLEM: wasting time writing formulas to find the Average, Count and Sum of a range.
SOLUTION: learn how in Excel you can quickly calculate the Average, Count and Sum of a range without having to write a formula.